Terms & Conditions
It is a condition of entry into any event operated by Fit City Events that participants accept and agree to the following terms:
1. Registration, Acceptance & Deferrals
1.1 The lead registrant accepts these terms on behalf of all participants in the order.
1.2 Each participant must complete the registration form and payment in full to confirm their spot in the event.
1.3 All information provided must be true and accurate; false information may result in a canceled registration.
1.4 All payments must be made in Australian dollars.
1.5 Registrations are non-refundable and non-transferable.
1.6 If an event is canceled due to unforeseeable and uncontrollable circumstances (such as natural disasters), registration fees are non-refundable.
1.7 Deferrals: Only Gold Level Registrants are eligible for deferrals. Deferral requests must be made at least 14 days before the event. Deferrals can only be carried over once to the same event the following year.
2. Fitness to Participate, Responsibility & Conduct
2.1 Participants confirm they are physically fit and adequately prepared for the event.
2.2 Participants are responsible for their health and safety during the event.
2.3 Participants consent to medical treatment if needed, including hospital transfers, with the cost being their responsibility. Fit City Events recommends ambulance coverage.
2.4 Participants agree to follow all event rules and staff instructions.
2.5 Personal belongings are the sole responsibility of the participant.
2.6 Participants must conduct themselves respectfully and safely. Disruptive or disrespectful behavior will result in removal from the event, with no future participation allowed.
3. Event Changes & Modifications
3.1 Event Format Changes: Fit City Events reserves the right to modify the event format, including the route, schedule, or venue, to ensure the safety of participants and compliance with local regulations.
3.2 Rescheduling: In the event of a rescheduling due to unforeseen circumstances, participants will have their registration transferred to the new date, with the option to defer if applicable under Clause 1.7.
4. Waiver & Releases
4.1 Participants waive and release Fit City Events and associated parties from all claims arising from event participation.
4.2 Fit City Events is not liable for injuries or death incurred during the event.
4.3 Photos and videos taken during the event may be used by Fit City Events for promotional purposes, with participants granting royalty-free use of this material.
4.4 Participant emails may be shared with event sponsors if consented to.
4.5 Personal data will be stored securely in Jotform and RaceResult and used only for communication regarding this and future events.
4.6 Photos from the event will be available for purchase via ExperiencePix.
5. Limitation of Liability
5.1 Assumption of Risk: By registering, participants understand and accept that participating in the event involves certain inherent risks, including physical injury, illness, and accidents. Participants voluntarily assume all risks associated with the event.
5.2 Equipment Liability: Participants are responsible for any equipment they bring and accept that Fit City Events is not liable for lost, stolen, or damaged items.
6. Privacy & Data Use
6.1 Data Protection: Fit City Events is committed to safeguarding personal data under applicable privacy laws. Personal data collected will be used only for event management, communication, and customer support purposes.
6.2 Third-Party Sharing: With participant consent, Fit City Events may share data (such as email addresses) with event sponsors and partners for marketing purposes.
6.3 Data Retention: Participant data will be retained for a period necessary for event management and future communication, after which it will be securely deleted.
7. Code of Conduct
7.1 Safety Standards: Participants must adhere to safety standards, including wearing appropriate gear (e.g., visibility vests in low-light conditions) as mandated by the event organizers.
7.2 Environmental Responsibility: Participants are encouraged to respect the environment by disposing of waste in designated areas and minimizing environmental impact.
